Lease data + documents
The new standard for occupier portfolio management
Single source of truth for all of your CRE data to achieve compliance, track key information, and make data-driven decisions.
Trusted by
All-in-one Portfolio Management
No longer rely on silo'd systems to manage leases, collect utilization data, and generate holistic insights about your portfolio. FlexDesk consolidates all of this into a single pane of glass.
Portfolio Management
Assess true portfolio performance
Conduct scenario analysis
Drive space efficiency
Lease Management
Access lease information
Configure alerts
Track rent obligations
Utilization Tracking
Sync with attendance systems
Calculate office occupancy
Anticipate future space needs
The first API-based and AI-native platform, built exclusively for corporate occupiers.
FlexDesk is nimble enough to integrate with existing tools, and robust enough to run on its own.
Integration Stack
Lease data + documents
Market comp
data
Badge swipes
Wifi data
HRIS data
Sensor data
Coworking data
Desk/room bookings
Integration Stack
Lease data + documents
Market comp
data
Badge swipes
Wifi data
HRIS data
Sensor data
Coworking data
Desk/room bookings
From signup to setup in minutes
Avoid manual data entry and multi-month implementation periods through AI-native and API-based data ingestion workflows.
Built for a dynamic occupier portfolio
Traditional office leases
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Owned
offices
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Serviced offices
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On-demand coworking
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Owned assets
Robust reporting studio
Advanced analytics and business intelligence to power data-driven decision making
Purpose-built & custom analytics
Leverage drill-down reporting to monitor portfolio health, including square footage, visit rates, headcount & density ratios, "cost-per" metrics, and more.
Market intelligence
Connect and compare internal data with external market comps to enhance transaction negotiating leverage and drive better deal outcomes.
Interoperability
Easily send data to other business intelligence systems and reporting tools like Tableau or PowerBI.
Permissioning and monitoring
Role-based security
Manage stakeholder access to prevent unauthorized visibility and functionality
Critical date alerts
Never miss a renewal period with in-app and email notifications
Action center
Track outstanding tasks, pending activations, and upcoming deadlines
Measure, predict, and optimize office utilization
FlexDesk connects to your existing attendance measurement systems and transforms the data into actionable insights. Optimize costs, reduce emissions and create a workplace experience people love.
Measurement sources
Badge swipes
Wifi & network analysis
Room/desk bookings
Sensors
Use cases
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Assess inventory type mix
Understand utilization by space type to inform remodels and future buildouts
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Reduce operating costs
Consolidate floors on low-traffic days of the week and drive employee density
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Manage RTO compliance
Track employee attendance and securely distribute results to line managers
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Predict demand
Anticipate food consumption, staffing needs, and occupancy expenses
Financial Management
Prepare and track total rent obligations to save time and avoid overcharges
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Intake-to-ledger
Leverage automated workflows to extract invoices and translate into a general ledger
Payment reviews
Compare variances to forecasted rent schedules and reference lease clause language when approving CAM charges
A/P integrations
Automatically send payment approvals to A/P systems
AI Copilot
Beta
Partner with FlexDesk to incorporate AI into your workflows and unlock competitive portfolio intelligence
Scenario planner and simulation
Attendance and utilization boosters
Interactive lease language search
Guided recommendation engine
Optimization and cost rationalization opportunities
Portfolio Management
Lease Management | Utilization Tracking
FlexDesk data model
Badge swipes
Sensor data
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Desk/room bookings
Coworking data
HRIS data
Wifi data
Market comp data
10x your portfolio management
The time is now to drive efficiency, automation, and control with AI-powered portfolio management.